Last Updated: October 2025 | Download our professional organizational chart template for Microsoft Word – 100% free, no email required.
Download Your Free Organizational Chart Template Now
[DOWNLOAD BUTTON – Link to your .docx file]
✅ Compatible with Word 2010, 2013, 2016, 2019, 365
✅ Easy to customize – just click and type
✅ Print-ready professional design
✅ Includes 4 organizational levels
✅ No signup or email required
What You’ll Get
This free organizational chart template for Word includes:
- Pre-formatted hierarchy structure with CEO, executive, manager, and staff levels
- Color-coded position boxes to distinguish between organizational levels
- Professional connecting lines showing reporting relationships
- Editable text fields – simply click and replace placeholder text
- Landscape orientation optimized for printing and presentations
- Step-by-step instructions included in the template
File Format: Microsoft Word (.docx)
File Size: ~50KB
Pages: 2 (chart + instructions)
How to Use This Free Organizational Chart Template in Word
Step 1: Download and Open
- Click the download button above
- Open the file in Microsoft Word
- Enable editing if prompted
Step 2: Customize Your Chart
- Replace company name – Click on “[COMPANY NAME]” and type your organization’s name
- Edit position titles – Click on any title (e.g., “Chief Executive Officer”) and change to match your structure
- Add employee names – Click on “[Name]” placeholders and enter actual names
- Adjust colors – Right-click any box → Format Shape → Fill to change colors
Step 3: Modify Structure (Optional)
- Add more positions: Copy and paste existing boxes
- Remove positions: Click a box and press Delete
- Rearrange: Cut (Ctrl+X) and paste (Ctrl+V) boxes to reorganize
Step 4: Save and Share
- Save your customized version: File → Save As
- Print: File → Print (landscape orientation recommended)
- Export to PDF: File → Save As → PDF
Why Use an Organizational Chart?
Organizational charts provide clear visual representation of your company structure and offer several benefits:
For Management:
- Clarifies reporting relationships and chains of command
- Identifies gaps in organizational structure
- Assists with succession planning and workforce planning
- Helps during company restructuring or growth phases
For Employees:
- Shows clear career progression paths
- Identifies who to contact for specific issues
- Improves understanding of company hierarchy
- Aids new employee onboarding
For HR and Recruitment:
- Visualizes current staffing levels
- Helps plan future hiring needs
- Assists in creating job descriptions
- Useful for presenting company structure to candidates
Template Features Explained
Four Organizational Levels
Our free organizational chart template for Word includes four standard hierarchy levels:
Level 1 – Executive Leadership (Purple)
- CEO, President, or Managing Director position
- Top of organizational hierarchy
Level 2 – C-Suite Executives (Blue)
- COO, CFO, CTO, VP positions
- Reports directly to CEO
- Oversees major departments
Level 3 – Department Managers (Green)
- Operations Manager, IT Manager, HR Manager, etc.
- Reports to C-Suite executives
- Manages day-to-day departmental operations
Level 4 – Staff Positions (Orange)
- Team members, coordinators, specialists
- Reports to department managers
- Frontline employees
Professional Design Elements
- Clean, modern aesthetic suitable for any industry
- Color coding helps distinguish organizational levels at a glance
- Connecting lines clearly show reporting relationships
- Adequate spacing prevents cluttered appearance
- Print-friendly in both color and black-and-white
Alternative Methods: Word’s Built-In SmartArt
While our template offers a ready-to-use solution, Microsoft Word also includes built-in organizational chart tools:
Using SmartArt for Org Charts:
- Open Word and go to Insert → SmartArt
- Select Hierarchy category
- Choose an organizational chart layout
- Click on text boxes to add names and titles
- Use Design tab to change colors and styles
Pros of SmartArt:
- Built directly into Word
- Dynamic resizing
- Easy to add/remove positions
Cons of SmartArt:
- Requires more setup time
- Less customizable design
- Can be complex for Word beginners
Our template is ideal if you: Want to start with a professional design immediately, prefer a proven layout structure, or need something simple to customize.
Customization Tips from Our Experts
Based on 10+ years creating business templates, here are our recommendations:
Design Best Practices:
- Keep it simple – Don’t overcomplicate with too many levels
- Use consistent formatting – Same font sizes for same levels
- Limit to 2-3 colors – Too many colors look unprofessional
- Include only essential information – Name, title, and optionally department
Common Modifications:
- Adding photos: Insert → Pictures, then resize and position in boxes
- Adding contact info: Include email or extension under names
- Department grouping: Use background shading to group related departments
- Matrix structures: For companies with dotted-line reporting, add dashed connector lines
Size Recommendations:
- Small businesses (1-20 employees): Single-page chart works well
- Medium businesses (21-100 employees): Consider department-specific charts
- Large organizations (100+ employees): Create high-level executive chart, then detailed departmental charts
Frequently Asked Questions
Is this organizational chart template really free?
Yes, absolutely free. No email signup, no hidden costs, no credit card required. Download and use it immediately.
What versions of Word does this work with?
This template is compatible with Microsoft Word 2010, 2013, 2016, 2019, and Microsoft 365 (Office 365).
Can I use this template for commercial purposes?
Yes, you can use this free organizational chart template for Word in any business, non-profit, or commercial setting without restrictions.
How do I print my organizational chart?
Open your completed chart in Word, go to File → Print, and select landscape orientation for best results. We recommend printing on 11×17″ paper for larger organizations.
Can I share this template with my team?
Absolutely! You can share the template file with colleagues, employees, or anyone who needs it.
What if I need more than 4 levels?
Simply copy and paste additional rows in the table structure. The template is fully customizable to accommodate any organizational depth.
Does this work on Mac?
Yes, the template works perfectly in Microsoft Word for Mac.
Can I convert this to Google Docs?
You can upload the .docx file to Google Drive and open it with Google Docs, though some formatting may shift slightly. We recommend using Word for best results.
Who Should Use This Template?
This free organizational chart template for Word is perfect for:
- Small business owners creating their first org chart
- HR professionals documenting company structure
- Startups planning team growth and hiring
- Non-profit organizations showing board and staff relationships
- Project managers mapping project team structures
- Consultants presenting organizational recommendations to clients
- Students working on business or management assignments
Additional Organizational Chart Resources
Helpful Articles:
- How to Create an Effective Organizational Structure
- Types of Organizational Charts Explained
- Organizational Chart Best Practices for Small Businesses
- When to Update Your Company’s Org Chart
About This Template
This free organizational chart template for Word was created by our team of business template designers with over a decade of experience helping organizations improve their documentation and processes. We’ve worked with hundreds of companies to create clear, professional organizational charts that actually get used.
We understand that not every business has the budget for expensive design software or the time to learn complex tools. That’s why we created this simple, effective template that works right in Microsoft Word—software most businesses already have.
Our commitment: We regularly update our templates based on user feedback and current business best practices. This template was last updated in October 2025 to ensure compatibility with the latest versions of Microsoft Word.
Ready to Create Your Organizational Chart?
Download your free organizational chart template for Word now and have a professional org chart completed in minutes.
Questions or feedback? Contact us at contact@hallwebseo.com or leave a comment below.